All medications, including prescription and over-the-counter (OTC) medications, must be delivered to the school nurse or front office by a parent or guardian. Medications must be accompanied by the appropriate documentation, including:

• Student’s name

• Medication name

• Dosage and schedule

• Reason for medication

• Completed Medication Administration Form

Prescription Medications

If your child needs to take prescription medication during the school day, the required Permission for Medication Administration form must be completed and signed by both the parent/guardian and the healthcare provider. A signed prescription from the healthcare provider may also be accepted in place of the provider’s signature on the form.

Please note: The medication bottle alone does not meet Virginia state requirements for medication administration at school.

To help us provide the best possible care for your child, we ask for your partnership in keeping your child’s health information complete and accurate. Current information allows us to better prepare for emergencies, support daily health needs, and ensure your student receives appropriate care while at school. Please review and update your child’s health information in PowerSchool before the start of the school year.

Please be sure the following information is complete and current:

• Your child’s medical history, including any health conditions, allergies, medications, and other important health information

• Parent/guardian phone numbers and emergency contact information

• Permissions for over-the-counter (OTC) medications

If you would like your child to receive approved OTC medications during the school day, the required consent must be completed in PowerSchool. Without this documentation, clinic staff cannot administer OTC medications. The more we know, the better we can support your child’s health, safety, and success.

If your child has a chronic health condition, please contact your school nurse as soon as possible to obtain and complete the required forms. These plans help ensure school staff are prepared to safely support your child’s health needs during the school day.

The following conditions require specific documentation to be completed and kept on file in the school clinic:

• Allergies requiring an epinephrine auto-injector (EpiPen): Allergy Action Plan

• Asthma: Asthma Action Plan

• Diabetes: Diabetes Medical Management Plan and blood glucose/health monitoring records

• Food Allergies: Allergy plan required for both the school nurse and cafeteria staff

• Seizures: Seizure Action Plan

Please work with your child’s healthcare provider and school nurse to ensure all required forms are completed, updated, and submitted before the start of the school year or whenever there is a change in your child’s health needs.

In accordance with Virginia law, students will receive vision and hearing screenings at the following grade levels:

• Pre-K

• Kindergarten

• 3rd grade

• 7th grade

• 10th grade

• All new enrollees

A letter with additional information will be included in the beginning-of-the-year school packet for your review.

Immunization Requirements

Virginia State Law requires all students to have current, age-appropriate immunizations in order to attend school. Please ensure your child’s immunization records are up to date before the start of the school year. If your child receives any new immunizations, please provide an updated copy of their immunization record to the school nurse as soon as possible.

For a complete list of required immunizations, please visit the Virginia Department of Health website.

Immunization Exemptions

• Religious Exemptions: Must be submitted on the appropriate form and notarized.

• Medical Exemptions: Must be signed by both the parent/guardian and a

  licensed physician.

Please contact your school nurse with any questions regarding immunization requirements, exemptions, or documentation.